Rules and Costs
You must register to use the Fixtures Pool telephone and web service. The completed registration form must be forwarded to the Exchange Secretary before any use of the Exchange is permitted.

INTRODUCTORY OFFER: A discount is available to clubs who have not previously registered to use the Fixtures Pool. Once you have tried the facility we are sure you will wish to continue with its benefits and will re-register on an annual basis. You will therefore be able to register in this first year for only £10. One registration fee will cover the whole Club - men, ladies, juniors and minis. Your club can enter the Pool as many times as it likes for no extra charge.

The website will be accessible 24 / 7 and the Exchange telephone service will run in parallel with it but will only operate on six days of the week - from 9.00am to 9.00pm Monday to Saturday. The telephone will normally be manned during these hours, but it may be necessary to use the answering machine if no-one is available to answer personally. No calls on Sundays please, as we would like one day off each week.

Teams may be entered for several weeks in advance, but it is expected that they are taken out as soon as possible after fixtures have been arranged, or when games are no longer required e.g. not enough players, no available pitch. It will be assumed that teams are still available to play until they are withdrawn from the Pool. If you receive a call from a Club and you no longer have a team available, this should act as an extra prompt for you to withdraw your team from the Exchange. This avoids wasting the time and money of other Exchange users. It is each Club's responsibility to withdraw its own teams.

Service may be refused to Clubs who do not withdraw teams when they should.

As well as providing access to the above service, the Registration fee will include an invitation to a Fixture Secretaries' meeting to be held at the beginning of June, after the League Secretaries have had time to sort out placements for the new season. This will provide the opportunity for officials from various Clubs to meet face-to-face, and for gaps to be filled in fixtures lists for future seasons. A buffet meal will be provided free of charge. Notice of this meeting will be sent to the registered Main Contact for the Club.

Note: Our role is to provide information about teams requiring games. We cannot be held responsible for any financial losses incurred due to games arranged through the Exchange being cancelled at short notice. Responsibility for this, or for mismatches, lies with the clubs who arrange to play each other.